← Playbooks

Scheduling

Stop the email back-and-forth and protect focus time.

The workflow

1. Publish booking links for your top 2 meeting types.
2. Auto-block focus time and the buffers around meetings.
3. Set a weekly meeting budget, and review it on Fridays.
4. Get IT approval before connecting calendars to a new tool.

Tools we'd use

• Calendly: booking links; Teams $16/seat
  Price: Standard $10/seat/mo annual ($12 monthly); Teams $16 ($20) (source, checked 2026-10-16 (via search summary))
  Likely allowed at work? Very commonly allowed [TODO: Calendly affiliate]
• Reclaim.ai: auto focus time and habits; free Lite plan
  Price: Lite free; Starter $10/user/mo annual ($12); Business $15 ($18); Enterprise $22 annual (source, checked 2026-10-16 (via search summary))
  Likely allowed at work? Needs calendar access — IT approval likely [TODO: unknown]
• Motion: AI task scheduling; $29/mo
  Price: AI Workplace $29/mo annual for 1 user (Pro); Max $99/mo (source, checked 2026-10-16 (secondary + affiliate page))
  Likely allowed at work? Needs calendar access — IT approval likely [TODO: Motion affiliate (25% x 6 mo)]

'Likely allowed at work' is a general guide, not legal or IT advice. Check your company's AI policy first.